Tips for organisers

Room layouts: how the seating plan drives event outcomes

Room layouts: how the seating plan drives event outcomes

12 March 2026 Zasedáme s.r.o. 4 min read

Theatre, classroom, U-shape or boardroom? Picking a room layout isn't just about aesthetics — it directly shapes how participants communicate, how much they engage and what they take away from the event.

Theatre layout

Ideal for presentations and lectures where the goal is to push maximum information to a large audience. It minimises discussion but maximises capacity — in our Large conference room we can seat up to 60 guests this way.

Classroom layout

The best pick for trainings where people need to take notes on a laptop or in notebooks. It delivers comfort but takes up more floor space.

U-shape and Boardroom

If the goal is brainstorming or open discussion, pick U-shape or Boardroom. People can see each other, which naturally breaks down barriers and supports collaboration. Boardroom is perfect for high-profile meetings in our Central room.

Real-world example: Google experimented with different table shapes and found that circular and oval layouts significantly increase ideas from junior team members, who often hesitate to speak up across a large rectangular boardroom table.

Need advice on the layout?

We will happily talk through the goals of your event and set the room up so it helps you reach them. Every square metre here is thought through.

1) Introductory provisions and definitions

These terms and conditions govern the short‑term subletting of premises that we provide to you, our clients ("You"). The sublet concerns the non‑residential premises at Václavské náměstí 774/6, 110 00 Prague 1 - New Town, which we lease (the "Sublet").

Your legal relationship with us is governed by these terms and conditions and the house rules. Matters not regulated here are governed by the Czech Civil Code.

2) Conclusion of the sublet

By entering the sublet we make the premises available to you for business or personal use. You accept the use of a specific part of our premises — the small space, the medium space or the large space, or a combination of them.

We will provide undisturbed use of the premises throughout the sublet. You undertake to pay all agreed fees on time, to use the premises properly and to follow the rules set out in these terms.

3) Purpose of the sublet and possible sanctions

You may use the spaces only for the purposes agreed at the time of booking. Any other use requires our written consent. Otherwise we reserve the right to terminate the sublet with immediate effect with no refund.

The sublet includes the equipment provided for your event. If any equipment is destroyed, damaged or lost, you are obliged to compensate us or return the lost item. You cover the cost of returning damaged items.

4) Term of the sublet

The sublet is concluded for a fixed period. During this period it may end on the grounds set out in law or in these terms. After the agreed period it can be extended only by mutual agreement. Automatic extension is excluded.

The standard sublet length is half‑day (4 hours) or full‑day (8 hours). We add one extra hour to these blocks, reserved purely for setup before and tidy‑up after the event.

If you use the premises beyond the agreed time including the free extra hour, we will charge the hourly rate listed on our website per each commenced extra hour, based on the room size.

Any overage will be reflected in the final invoice or billed separately.

5) Fee and payment terms

You are obliged to pay the sublet fee as stated in the confirmed reservation or invoice. Payment is deemed made when the amount is credited to our account.

For a binding confirmation of your booking we require a deposit of 100% of the sublet amount (i.e. the full price), payable when we confirm the booking.

Any additional services (e.g. catering, technical support) are due no later than 14 days after the event, unless agreed otherwise.

The sublet fee includes service costs related to the use of the premises — heating, water and electricity — included in the flat sublet amount.

6) Handover of the premises

We will grant you access to the spaces no later than the agreed sublet start time. If we fail to hand them over on time, you are entitled to a price discount.

7) Our rights and obligations

We will ensure the premises are available to you in line with these terms. We are, however, not liable for movable items brought in by you, your clients or event participants.

8) Your rights and obligations

You undertake to use the premises with due care and in line with the agreed purpose. It is important to follow all applicable laws and regulations, including hygiene, fire and safety standards. During your event you are fully responsible for the safety of all participants, including when the terrace is in use.

You may not sublet the spaces to third parties. You are liable for all damage caused by your activities or by people you allow to enter the premises — including damage caused by negligence. You are obliged to inform us immediately if any property is damaged. You must also treat the premises so that the rights of other users of the building are not disturbed.

You are also responsible for keeping equipment and fittings in working order. If any equipment or movable item is lost or damaged, you agree to pay the price of the destroyed or lost item as of the sublet end date. In the event of damage, you cover the cost of repairs.

9) Termination and cancellation

The sublet ends upon expiry of the agreed period. It may also be terminated by mutual agreement.

We reserve the right to terminate the sublet immediately without notice if:

You use the premises in a way that risks destroying them or breaches applicable law, or you breach your obligations under these terms and fail to remedy your behaviour after our request.
You are more than 5 days late with payment.
You let a third party use the premises without our written consent.

You have the right to cancel the sublet without notice under the following conditions:

If you cancel 14 or more days before the sublet start, no cancellation fee applies and your deposit is refunded in full.
If you cancel 8 to 13 days before the start, the cancellation fee is 50% of the total sublet price.
If you cancel 7 days or fewer before the start, the cancellation fee is 100% of the total sublet price. If the deposit does not cover the full amount, you will settle the rest within 14 days of the cancellation date and of our payment request.

If you fail to pay the deposit on time, we are entitled to the full amount with a due date 14 days from our payment request, even if the sublet does not take place.

At the end of the sublet you will hand the premises back in the condition you received them, allowing for normal wear. Waste disposal, dishwashing etc. are on us.

10) Cooperation and communication

Both parties undertake to cooperate and share any information required to meet their obligations properly.

Any notice between us must be in writing and delivered in person, by e‑mail (with read confirmation) or by post. Notices are deemed delivered three business days after provable dispatch, except for e‑mail notices, which are deemed delivered on the day of read confirmation.

11) Final provisions

If any provision is invalid, it will be replaced with a provision closest in meaning. The invalidity of one provision does not affect the others.

If our contractual relationship contains an international element, it is governed by Czech law.

In Prague on 1.10.2024